Privacy Policy

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The Association of Sports Performance Analysts (ASPA) is committed to respecting and protecting personal information.

This Privacy Policy explains how we collect, use, store and protect personal data when individuals visit our website, contact us or engage with our professional activities.

ASPA supports the development of sports performance analysis through professional accreditation, education, continuing professional development (CPD), research, knowledge exchange and professional networking.

We aim to handle personal information responsibly and transparently, in accordance with applicable UK data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

The Association of Sports Performance Analysts (ASPA) is responsible for determining how and why personal information is processed in connection with its activities, where it acts as the data controller.

Website: https://theaspa.org
Email: info@theaspa.org

For questions about this policy or requests relating to personal information, please contact us using the email address above.

Depending on how individuals interact with ASPA, we may collect:

• Names, email addresses and professional contact details.
• Employment information, professional roles and organisational affiliations.
• Membership and subscription information.
• Accreditation applications, qualifications, professional experience, supporting evidence and assessment records.
• Event registrations, attendance and CPD participation records.
• Enquiries, correspondence and feedback.
• Payment and transaction records, where relevant.
• Website usage information and technical data collected through cookies or similar technologies.

We may also receive information from organisations or individuals involved in accreditation, education partnerships or professional activities where there is an appropriate lawful basis.

We process personal information where necessary to:

• Administer ASPA membership and associated services.
• Receive, assess and manage professional accreditation applications.
• Maintain professional accreditation and CPD records.
• Organise and administer webinars, workshops, conferences and other professional events.
• Respond to enquiries and provide relevant support.
• Manage relationships with educational institutions, professional organisations and industry partners.
• Provide requested updates and communications about ASPA activities.
• Maintain and improve our website, services and professional activities.
• Meet applicable legal, financial and regulatory obligations.

We do not sell personal information to third parties.

Depending on the activity, ASPA may rely on one or more lawful bases under UK GDPR:

Consent: Where individuals have agreed to receive particular communications or to specific uses of their information.

Contract: Where processing is necessary to provide membership, accreditation, training or other requested services.

Legitimate interests: Where processing is necessary for ASPA's legitimate organisational and professional activities, provided these interests are not overridden by individuals' rights and freedoms.

Legal obligation: Where information must be processed or retained to comply with applicable law.

The applicable lawful basis depends on the specific purpose for which information is used.

ASPA may process personal and professional information provided during membership registration or accreditation applications.

Accreditation information may include professional experience, qualifications, competency evidence, CPD records and assessor feedback.

This information is used to administer applications, assess professional competence, maintain accreditation records and support the integrity of ASPA's professional standards.

Relevant information may be shared with authorised assessors or panel members where necessary for the accreditation process, subject to appropriate confidentiality arrangements.

Where ASPA proposes to publish an individual's name, accreditation status or professional recognition, it will ensure an appropriate lawful basis and provide relevant privacy information.

ASPA may collect registration and attendance information for professional development activities, including webinars, workshops, conferences and networking events.

This information may be used to administer participation, communicate event details, maintain relevant CPD records and provide follow-up information connected with the activity.

Where events are recorded or participants may be identified in published materials, ASPA will provide appropriate information about recording and publication.

Individuals may subscribe to receive ASPA news, professional opportunities, research updates, event information and other relevant communications.

We will send electronic marketing communications only where we have appropriate permission or another applicable basis under the relevant marketing rules.

Recipients can unsubscribe from marketing emails using the unsubscribe facility provided or by contacting info@theaspa.org.

Unsubscribing from marketing does not prevent ASPA from sending essential administrative communications relating to existing membership, accreditation applications or registered activities.

ASPA may share personal information with trusted service providers where necessary to deliver its services.

These may include website hosting providers, email communication platforms, payment processors, event platforms and other systems used for organisational administration.

ASPA may also share relevant information with authorised accreditation assessors, educational partners or professional collaborators where necessary and lawful.

We aim to ensure appropriate contractual, confidentiality and data protection safeguards are in place.

ASPA retains personal information only for as long as necessary for the purposes for which it was collected, including relevant administrative, professional, contractual and legal requirements.

Different categories of information may be retained for different periods, depending on their purpose.

We take reasonable technical and organisational measures to protect personal information against unauthorised access, loss, misuse or disclosure.

Some technology or service providers used by ASPA may process or store personal information outside the United Kingdom.

Where personal information is transferred internationally, ASPA will ensure that an appropriate legal transfer mechanism or other applicable safeguard is in place, where required.

The ASPA website may use cookies or similar technologies to support website functionality, understand visitor activity and improve the user experience.

Where consent is required for non-essential cookies or tracking technologies, visitors will be provided with an appropriate choice.

Further information about cookies and relevant preferences should be made available through the website's cookie information or consent controls.

Under UK data protection legislation, individuals may have the right to:

• Request access to their personal information.
• Request correction of inaccurate information.
• Request deletion of information in certain circumstances.
• Request restriction of processing.
• Object to certain processing activities.
• Request transfer of eligible information.
• Withdraw consent where processing relies on consent.

These rights are subject to applicable legal conditions and exceptions.

To exercise your rights, please contact info@theaspa.org.

Individuals also have the right to raise concerns with the Information Commissioner's Office (ICO) at https://ico.org.uk.

ASPA may update this Privacy Policy to reflect changes in its activities, services, technology or legal obligations.

The latest version will be published on this website with an updated revision date.

For any questions regarding this Privacy Policy or how ASPA handles personal information, please contact:

Association of Sports Performance Analysts (ASPA)
Email: info@theaspa.org
Website: https://theaspa.org

Association of Sports Performance Analysts (ASPA)
Last updated: 13 October 2026